Advantages of project management software
April 25, 2019

What Are The Advantages Of Using Project Management Software?

By Niall Lenihan

With the rising popularity of project management software, it’s not surprising that ever more companies are adopting it.

It helps in the visibility, accountability, and organization of a project.

But, how does it benefit an organization in the long run?

More and more companies want to understand how it affects the growth of the organization.

If you are stuck with a similar dilemma, we do have a clear list of advantages that you can go through.

Project management is more than just organization. It aligns the work in a way that it promotes smooth execution.

If you and your team are finding yourself stuck in limbo, this is the answer to that issue.

Still wondering what the advantages of project management software are?

We have listed out a few for you.

If you are on the lookout for good project management software, try Project Central. Project Central is built on Microsoft Azure and integrates with your favorite Microsoft 365 apps, like Teams and SharePoint Online. en



1. Centralized approach

One of the many advantages of a project management tool is the fact that it keeps everything centralized.

When you have everything around in one platform, managing a project becomes easier.

It also helps keep track of the project collaboration and promotes real-time tracking.

Not just that, it also makes the process of notifying other team members easier.

It also helps you handle every kind of obstacle that comes your way without any hindrance.

The majority of the software solutions have all the features under one umbrella for better project management.

Get started with Project Central

See how project management software can make your projects easier!

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2. Helps establish clear goals

With project management software, you can easily establish clear goals.

This is one of the most crucial steps to set goals and objectives for a project.

If you have no idea of the end goal, chances are that you won’t have a roadmap.

With such a management software, it becomes easier to set goals and achieve those milestones.

This help brings in transparency to the projects and promotes better growth as well.

It helps you delegate tasks and even set priorities depending on the same.

This ensures that not only are the projects completed on time but within budget too.


3. Track progress

One of the most common and accountable advantages of project management solution is it lets you track progress.

It is important to track the progress of the project through every single stage.

This helps to identify the risks and even prevents any form of potential crisis.

When you are juggling around multiple projects, it is beneficial to have software for guidance.

It goes without saying that having centralized data storage promotes easier issue tracking.


4. Identify risks

Every single project comes with its fair share of risks.

It goes without saying that you will encounter one or the other.

The advantage of project management is that it aids in earlier identification.

When you are able to identify risk at an earlier stage, it becomes easier to deal with it effectively.

The last thing you want is to end up having to fix everything in the last.

Addressing these problems at an early stage helps in preventing further problems and thus helps in better execution of the project.


5. Assess the reality

With the real-time web based project management, you will have your fair share of reality.

Long gone are the days when you get what you expect.

Projects come with customizations and risks.

You will face rejection and shortcomings and budget issues.

With an aligned platform, it becomes a lot easier for you to face the challenges.

It provides with true real-time insights which are key to proper management of the progress.

It lets you in on the insights of the workflow of the teammates too.


6. Better prioritizing

Yet another amazing benefit of the project management software is that it promotes better prioritizing.

With this, you will be able to look for the shortcomings in the project.

It helps you keep track of the projects as well.

It makes sure that you can provide the teammates with real-time updates.

If a project needs prioritizing, you can do that with these platforms easily.

You don’t necessarily have to go about informing every single one of them.

One single centralized message would be enough to get everyone informed which is an amazing option.


7. Better collaboration

Project management software promotes better team collaboration.

If you are here wondering how and why the main is because of better communication.

When you have a centralized platform for communication, it becomes easy to keep track of the progress.

Document sharing also becomes a lot more streamlined.

All in all, when the communication is in sync, it makes the overall team collaboration go along smoothly.

These software application steps into the gaps, filling them and promoting better team building and better project execution.

Get projects under control with Project Central

See how to make project management with Microsoft 365 easier.

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8. Real-time project status

It is hard to get hold of every team member at a time.

Times like these do call for desperate measures.

If there is important information that you need to share, these platforms make it possible.

You can share the details in real time with the team members.

It helps in collaborative workflow and timely execution of the projects without fail.

This is made possible because of the centralized approach to the contact information.

You can text or even notify all the members at a time, whatever works best.


9. Reduces unnecessary meetings

One of the most common forms of wasting time is in team meetings.

Sometimes they are effective but for the most times, they end up being a complete waste.

If you are here wondering how that can be managed, the project management tool gets it sorted out.

With better communication, you can easily cut down the meetings.

This allows the team members to focus better on the work and project.

With lesser distractions, it is a given that everyone will reach the deadlines on time.


10. Better access

With the project management software, you can be assured that you have access 24×7.

Irrespective of whether you are in your home or in your office, you can access it anytime.

This is amazing for last minute changes in the project.

If there are any kinds of last-minute priorities that the client wants, you get it done easily.

With round the clock access, you can also be assured that you can have access to all the files at any time of the day.

This cuts down risks of “forgetting important files” at work issues.


11. Keep track of budgets

Yet another important and crucial advantage of project management software is that it helps manage budgets.

Budgets play a quintessential role in the project execution.

The last thing you want is to go overboard with the budget.

With a good software solution, you can be assured to keep that issue in check.

It helps in keeping track of the actual expenditure with that of the estimated budget.

They also help keep track of where you go overboard with the budget or where you saved money.


12. Improves productivity

Yet another amazing factor about these software platforms is that it improves productivity.

It goes without saying that with everything in line, it does become quite easier to manage.

Better communication and overall project handling also ensures better productivity.

A clear and briefed idea helps to get the best results.

With delegated tasks and deadlines, it becomes easier to achieve the milestones easily.


13. Better organization

One of the most common reasons for failed projects is because of the lack of organization.

The project management software offers an interface that promotes easier organization.

It helps you manage and even execute the projects in a much better way without a speck of doubt.

Not just that, when you have all the insights laid out, it becomes easier to set priorities.

It also helps in creating a clear roadmap at the beginning of the project.


14. Better notification

Project management software helps in promoting better notification of the projects.

It does become a lot easier to notify the team members and even get real-time feedback.

This lets you set out the tasks based on priority.

Project management software is the need of the hour.

If you want your project to be executed in a seamless manner, it goes without saying that you need good software.

It helps you manage, organize and execute the projects in a seamless way altogether.

Project central is everything that you need for your seamless project management.

If you wish to enjoy all the benefits mentioned below, this platform gets it all done for you without any issue.

Get Started With Project Central

Sign-up for your free 14-day trial and see how Project Central can help your teams to plan, manage, and collaborate with Microsoft 365.

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