Best task management small teams
February 27, 2019

The Best Task Management Solution For Small Teams

By Niall Lenihan

Families, corporations and entrepreneurs could all benefit from task management software.

Done the right way, a task management tool has the potential to tremendously improve efficiency in the workplace and at home.

There’s a reason Wunderlist, Microsoft’s best task management app, has over 20 million users worldwide.

New insight into how we organize tasks and work most efficiently shows that we prefer bright colors and clear goals when it comes to displaying our completed tasks, tasks listed as in progress and tasks that have not been started.

Based on this research, new tools are being developed to help us assign tasks, create tasks, and manage projects with team members in a more organized, efficient manner.


Organizing is Visual

Let’s talk first about how humans organize tasks – what we respond to intuitively, and what bogs us down.

The main problem with traditional task management systems is they often come in the form of boring, cluttered, text lists.

Neville Medhora of developed his own visually satisfying pen and paper task management skills to help stay focused throughout the day.

He’s reaped benefits from his DIY process since 2011.

Walk into any office, and much of what you’ll see is designed to organize and manage projects.

Cubicle walls are adorned with calendars and plastered with sticky notes.

Whiteboards are covered in scribbled to-do lists and the results of brainstorming.

These are all forms of visual task management.

Rarely do we organize complex tasks based on memorized phone calls and snippets heard in a staff meeting.

We have to have our knowledge served to us on a visual platter.

The best project management software puts that principle to use.


What is Task Management?

Task management software has to appeal to the visual mind.

It also needs to be simple.

We have enough complexity in our lives already, and clogging our calendars with lists of “would-be-nice” tasks doesn’t help.

We also have to acknowledge that different people respond to different methods (more on that below).

One of the most effective and intuitive principles of project management software is the Kanban Method.

This Japanese office-organization technique initially used color-coded paper notes organized in three columns: “soon,” “in progress,” and “done.” It’s simple and effortlessly understood.

Many existing project management platforms incorporate the Kanban Method, which was initially created to improve Toyota’s manufacturing line efficiency.

One task management app that has adopted this method is Trello.

This free task management software turns tasks into “cards” that work by dragging and dropping them into customizable lists.

Free Project Plan Template in Excel

Click to download our Free Project Plan Template in Excel to begin simplifying your project management.

What is the Best Software for Task Management?

Task management software utilizes three main types of output: lists, boards, and schedules.

As we’ll see below, what you prefer to use depends on individual characteristics.

If you are short on time, Things, promises an easy-to-use interface that allows you to bypass tutorials and get straight to work.

It also pulls already existing information from other apps on your device and provides keyboard shortcuts to tasks.

For those who prefer calendars, Fantastical 2 integrates a useful task manager that shows the exact time tasks are due.

With this app, you’ll be sure to make your due dates.

And then there’s, an app offered on iOS and Android with an innovative feature called “Moment” that sends gentle reminders to forgetful users who need that extra push throughout the day.

However, if you are a larger company with more at stake, your collaborative task management solution needs to be multi-faceted and versatile.

You’ll need a system that integrates seamlessly – a new system that incorporates the principles of visual appeal, ease, and simplicity and combining fun and rewards.

It’s time to learn about Project Central.


What Is The Best Task Management App?

If your organization uses Office 365 and you need to manage tasks as part of your projects, then Project Central is the best task management software for the demands of your business.

A simple, easy to use, and visually appealing interface on the front end, with the security and strength of Microsoft Azure on the back end, Project Central leads the way for small groups of teams collaborating on projects.

With Project Central, you can:

  • Monitor the status of your project
  • Hit your goals
  • Visualize your initiatives across teams
  • Track your progress in real time with visual dashboards
  • Get organized with your team members
  • Set team task management priorities.

Project Central seamlessly integrates into Office 365 to produce a simple, visual way to manage your tasks with your teams for projects in your organization.

“We are looking to simplify and unify the tasks experience customers have across the Microsoft ecosystem which includes improving Outlook Tasks,” Simon Chan, Microsoft Senior Product Manager of To-Do said in an interview with Hackernoon.

Once it is fully developed, To-Do is set to replace Wunderlist, the top productivity and to-do app on virtually all platforms.

With To-Do, you can create multiple lists for longer tasks and projects, and place single tasks in a general “To-Do” list.

The software then displays a “My Day” view that organizes the most urgent tasks to complete.

Before Wunderlist is removed from the market, Microsoft’s To-Do will introduce folders, sharing, tags, comments and integration updates.

The best way to assign tasks efficiently is to clearly define your “to-dos” as small components that make up a task and create “tasks” as independent items from scratch.


What Makes Project Central the Best Task Management Software?

Whether we realize it or not, we have all become project managers. And to stay on top of the ever-shifting requirements of our day-to-day jobs, we need tools that are simple enough for anyone to use, flexible enough to support any project type, powerful enough to handle initiatives of any size, and transparent enough to provide visibility across the organization.

-Project Central


We’d Love to Hear from You

No software product is ever static, and positive development only occurs when producers and clients work together.

That’s why we need you to try Project Central now, for free and tell us what you think.

We already think we’ve got a pretty great product. But you can help us make it even better. We’re ready to listen.

Sign up for free task management software today using your Microsoft Work account, at

Get Started With Project Central

Sign up for Project Central's FREE 14-day trial & try out project management for teams using Office 365.
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